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Corporate Email Security

Email Migration

by Gregg Ruais

When a business switches from one email storage system to another, the task of email migration poses one of the greatest challenges. IT personnel must preserve not only the emails currently stored but also each individual user's settings. People save their mailing lists, contact information, and even scheduling information on their email programs. Imagine the frustration and angst it would cause if people's settings were erased during a conversion.

Moreover, a migration must be executed with as little downtime as possible. This is yet another daunting challenge for IT groups. Entire workforces cannot operate without email capability for even half of a workday. In many situations, companies simply have to shell out the overtime pay and ask their tech staffs to stay late or put in time on a Saturday.

Manual migration can be incredibly risky, and so many companies transfer information with the help of software programs. There are plenty of software companies that assist businesses in switching over to Microsoft Exchange from their current systems. In addition to providing software, many of these companies also offer on-site consulting services. An internal IT department may have no experience with this sort of project, and it's often worth the consulting fees to make sure the job is done correctly.

Email Migration for Upgraded Storage Systems

When transferring data from one exchange server to another, many companies take the time to incorporate additional features and improve their informational infrastructures. Popular upgrades include data consolidation, applying email monitoring systems, and upgrading to efficient hierarchical storage management systems. When used in conjunction, these upgrades considerably improve communications and storage efficiencies.

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