Writing Business Letters

Written by Jeremy Horelick
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For something that should be so easy, writing business letters seems to terrify far too many office workers. Even if it's just a simple thank you note for a lunch, an interview, or a round of golf, the process of taking out stationery, choosing words, then actually writing them can induce shivers and chills. With a little bit of practice at business writing, though, these symptoms tend to fade fast.

The first thing to realize about writing business letters is that there's no single proven recipe for success. That's because the nature of your letter will change according to its purpose, its recipient, your own mood, and any other number of factors. When you sit down to start then, consider a few important questions. Whom are you writing? What is your relationship to this person? Is there something you're trying to achieve by writing this? How do you predict your recipient might respond? These can be difficult determinations for anyone to make, but your success in doing so will largely determine your missive's effectiveness.

Help Writing Business Letters

If you're completely new to the art of writing business letters, a good place to start is a solid template. This will give you an idea of where everything goes, how many spaces you should use, what type of closing is most appropriate, and how to leave things so that a follow-up correspondence is easy for your recipient. All of these factors are discussed in most standard business writing manuals and books, available at your nearby bookstore or online through web-based book vendors.

Should you find yourself in dire straits and have no time to order a book, you may want to check for online resources instead. While some of these are free to users, many of the more extensive tools for writing business letters are available for purchase as E-books. If that option is also out of the question, try consulting a co-worker who has more experience at writing business letters and let him or her help you tailor your prose.


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