Automated Data Processing

Written by Seth Cotterell
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Business technology is a field where buzz words and fads prevail. What is offered as the must have solution for business problems today is often abandoned and forgotten tomorrow. There are always companies out there claiming to have the ultimate solution that will make your business more profitable and more efficient. There is no single, universal solution that will work across the board for all businesses--but there are areas that can always be modified and improved for greater long term success.

Automated data processing is a hot trend in business technology today. Unlike many of the gimmicks and panaceas offered by disreputable solutions companies, automated data processing is a valid and valuable business solution that will benefit organizations in an incredibly wide range of industries.

Automated data processing is an ideal way for struggling businesses to turn around their performance and get back on the right track. It is also a great way for already successful businesses to reduce expenses and increase overall profitability. It achieves these goals by improving efficiency. Automated data capture is fast and experiences fewer errors than traditional data entry methods.

Improving Efficiency Through Automated Data Processing

Traditionally, data has been entered manually by human operators. This process takes a long time and operators who stare at invoices all day inputting numbers are highly prone to error. These errors will not be detected until it is too late, then they must be corrected. Data entry clerks spend a considerable amount of time simply correcting input errors. This is an expensive proposition.

By automating the data process, you can virtually eliminate these errors. With automated data processing, every time a barcode is scanned, product description, customer demographics, and other valuable sales information is instantly and accurately recorded and transmitted by the software to the central database where it can be used to create and modify business strategies.

Automated data processing software comes equipped with error eliminating functions. The first step is called recognition. The software follows preset rules and guidelines in order to ensure that each field is recognized and correct. Information that appears in a field that does not read properly is evaluated and corrected. The second step is content verification. Once recognition is performed, a human then verifies the information recorded for further accuracy. The setup of good data processing software reduces key strokes and makes this process incredibly fast.

Automated Data Processing Capabilities

There are way too many automated data processing functions and benefits to list here, but I will explore two interesting capabilities. Payroll processing is one of them. As someone with human resources experience, I know first hand how arduous payroll processing can be. It is time consuming and expensive. Automating this process is a great way to save money and ensure accuracy. The software or outside firm you contract with will automatically file payroll and other taxes as well as computing withholdings and sending out important documents like W-2s.

The benefits of automated data processing can be fully realized in the mobile data capture market. More and more people are working onsite, in the field and not at their desks. Handheld electronic devices are able to store and send data that can be analyzed and manipulated. The data collected by one of these mobile devices is generally far more accurate and accessible than by traditional means.


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