Using A Data Entry Service

Written by Kathleen Gagne
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You may already be considering what using a data entry service can do for you. You may be in the middle of a major project that you thought could be handled by in-house staff, or you may be in the throes of a seasonal issue that you've handled before, or you may even be experiencing rapid growth. Whatever the reason, those piles of paper or stacks of survey response cards or even boxes of data that should be archived in your database are causing stress to your management and to your data entry personnel.

These are all excellent reasons for you to be using a data entry service to eliminate your current concerns. Finding a data entry service online is simple and fast. Some of the things you should look for in a data entry company include the length of time they have been in business, whether they provide verifiable testimonials, whether they offer a wide variety of services, whether they do the work onsite, and whether they have teams of specialists in one or more areas.

Tips For Using a Data Entry Service

Data entry services often bill by the number of keystrokes it takes to complete the job. Because of this, you will want to keep the required number of keystrokes to a minimum while still capturing essential data. Using abbreviations is one way of accomplishing this. If you're conducting a survey, for example, use closed questions with "yes or no" answers rather than open-ended questions that take far more keystrokes.

Whenever possible, use the services of a data entry company to help plan your project in order to minimize the cost. If turn-around time is a cost factor, try to plan your projects or ongoing data entry needs with enough lead time so that you can reduce costs in that area. Make sure that the data entry company you plan to use provides excellent communication and is responsive to your early questions. Find out if you will have a dedicated contact person to handle issues related to your project as they arise. Using a data entry service can be a lifesaver in the short run and a moneysaver in the long run. Finding the right one is the key.


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