Office Supply Checklists

Written by Sarah Provost
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Office supply checklists simplify the process of maintaining your inventory. For very small companies, you can simply create a list on your computer and print out several copies. Another useful strategy for small offices is to post a list in the supply room that has check boxes corresponding to inventory, then check down the list as things are used. For example, if you have six inkjet cartridges on hand, put six boxes next to the item on your list. Each time one is used, check the last empty box. That way you'll always know at a glance how many of each item you have on hand.

Automated Office Supply Checklists

Of course, for even a mid-sized office, this isn't a practical system. Larger entities can be better served by automating their office supply checklists. There are several ways to do this. One is by setting up customized lists on your supplier's website. This works best if you order all your supplies in one place, but can be done for a few different suppliers.

If you have many suppliers, however, it might be worth looking into software designed to facilitate supply chain management. There are a number of such software systems to choose from, each offering different features. Most, however, are easy to use and can help you both in short-range procurement and long-term planning.

Many purchasing officers, caught up in the day-to-day urgencies, don't give enough thought to long-term planning. Automated office supply checklists can help you adjust your purchasing to reflect predictable seasonal cycles, for example. The less information of this sort you have to keep in your mind, the more you free your brain for all the other aspects of your challenging duties.

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