Taking Minutes

Written by Amy Hall
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Taking minutes in a fast-paced meeting isn't an easy job. Therefore, it sometimes makes more sense to leave such an important task to a professional, who specializes in taking meeting minutes and writing up corporate summaries. Transcription companies can provide help to professionals who have been trained in writing meeting summaries, and who have specific knowledge of the business world.

The person taking minutes must be able to understand what is being said, so that no important points are neglected in the final written summary. All irrelevant material should be excluded from the final summary, which usually includes small talk and informalities mentioned during the meeting. A recording device may be used as reference so that the person taking minutes can refer back to any portion of the meeting that may be unclear.

Taking Minutes Efficiently

It is important that the person taking minutes is fully advised prior to the commencement of the meeting what will be discussed. This allows the person to better follow an outline during the discussions, as well as ask about any unclear points. Every person involved in the meeting needs to be known to the person taking minutes, so he or she can make that clear in the final summary.

When taking meeting minutes, it should be clear what the topic being discussed is, the gist of the points discussed, the decisions agreed upon, and the persons who are responsible for carrying out the decisions. All of these points must be written up in the final summary of the meeting. The final summary should be written up directly following the meeting so that all material is still fresh in the mind.


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