Computer Backups

Written by Gregg Ruais
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Many companies prepare for system failures by using physical tapes as computer backups. Converting electronically stored records into hard-copy documents is a matter of risk management. Businesses often have to store documents for several years. Thus, even when extenuating circumstances arise, such as virus infections or natural disasters, companies who have actively backed up can keep information intact for their clients' sakes.

Computer Backups on Tapes

Tapes are no larger than a few inches in diameter, and they can store thousands of documents per roll. The machines in which tapes are filed hold thousands of rolls. If records all had to be printed on paper, some companies would require thousands of square footage of file cabinets in order to keep adequate records.

The most high-tech tape storage machines have bar code readers and robotic parts that enable people to retrieve their documents quickly. These computer backups are tightly sealed and come with self-cleansing apparatuses, eliminating dust that could adversely affect document quality. Some machines even have internal climate controls that prevent deterioration caused by extreme temperatures. Lab testing shows that modern equipment can keep tape documents readable for fifty years.

To ensure document authenticity, some businesses create tapes that feature WORM (write once, ready many) technology. This means that after computer backups have been made, documents cannot be tampered, a feature that helps companies comply with regulatory standards.

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