Computer Time Recorders

Written by Kevin Tavolaro
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Computer time recorders are often the best way for larger businesses to manage their employee work hours and other relevant data. They also provide a number of convenient options for employees as well, especially when a company has multiple locations. Some types of computer time clocks work in conjunction with a physical device, such as an employee time clock. Other types are completely software based, and can usually be accessed directly from any computer within a business's network. In order for a business to determine which of the computer time recorders it should implement, it should weigh the primary and secondary features of each type against its needs.

Many computer time clocks are directly linked to an employee time clock, and can be used to record and compile the information they receive. Employees use unique identification cards to clock in and out of work by swiping them through a digital reader on the clock. The information can be transmitted to the company network, where it is reviewed and arranged with special software installed on the system. Although the data is collected by the clock, it can be the administration process can be automated through a computer. This saves the time and effort of having the payroll department review and calculate the information for each employee. Instead, the data is handled by computer, and management needs only to approve each employee's hours before processing payment.

Software for Computer Time Recorders

Some types of time clocks are completely software based, which means that there is no physical time recorder device to check-in or out with. Instead, the software provides an online interface through the company network, which allows employees to enter their work hours. The software also allows employees to monitor and save their own work information. This can be useful for employees trying to configure their schedules, plan vacations, or resolve discrepancies over hours worked. In some cases, administrators and workers might even find ways to improve their time management skills by examining the records provided by the software.

Software based time clocks may best be implemented in an office type environment. The size of a company is not a major factor when considering this type of system, as its benefits can extend to organizations with varying numbers of employees. Software based systems can be especially beneficial, however, for companies that have remote offices. They are also useful when a company regularly has a number of employees working out of the office, whether working from home, the road, or temporarily installed at a client's site. Software based computer time recorders allow employees to access an online interface from which they can enter their hours on a daily basis. Because office work often entails varying hours and measurable results, the time-theft associated with many labor related jobs is not as big of a concern. In addition, software based time management systems allow employees who are not working from the office to have their information processed and receive payment at the same time as everyone else. This also reduces the administrative hassles that can result when one manager has to collect and process information from several locations.


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