Job Analysis

Written by Serena Berger
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Job analysis is an essential facet of good management. Different companies or supervisors will certainly have different styles--some may be incredibly precise and detailed, while others prefer to leave things slightly looser--but regardless of the exact managerial style in play, it is unquestionable that effective job analysis leads to better productivity. In some cases, it is even required in order for a business in the public sector to gain funding or be eligible for important grants.

Job analysis begins with the employer, and ends with an understanding with the employee. Before you even put a job listing out online or with an agency, you need to know exactly what that job is. You need to know what skills are needed, what tools are used, how much time is expected, and what interpersonal and communication abilities will get the job done. When you can put together an accurate and thorough job description and analysis, then you can go about getting the right person in that job.

Job Analysis Pre-empts Personnel Problems

There are any number of difficult HR dilemmas that can arise, even when all parties involved are good employees with good intentions. Perhaps you have an employee who was hired by a previous manager or director. This employee might have had an understanding with your predecessor and a great working relationship, and based on that dynamic, he expected to do his job a specific way. If you inherit that employee and aren't happy with the way his job is done, that can be a result of ineffective job analysis; had the analysis been handled objectively in the first place, the problem would never have arisen.

Confusion over overlapping responsibilities or the chain of command can lead to a lot of unpleasant tension in the workplace and wasted time and lost productivity, as well. Some employees are very territorial over their responsibilities and don't want anyone else stepping on their toes; other will simply do nothing if they think there's a chance someone will pick up the slack. If you use the best tools available to clarify your job descriptions, then you can find employees who are able to handle all the necessary tasks and understand and accept their roles and responsibilities.

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