When your company is scheduling conferences with other firms and guests, it is important that people visiting your offices feel comfortable and welcome. Part of creating a pleasant environment involves instituting a method to ensure smooth arrival and efficient visitor processing. Given increasing concerns about security, many buildings have begun requiring that visitors be issued passes which must then be displayed at all times.

If your office maintains a visitor schedule, you can ask individuals or groups to give you information detailing when they will be arriving and whom they will be visiting. You can then prepare their passes in advance of their arrival. A visitor pass can be left with the security desk of your building, along with a parking permit if one is necessary.

Disposing of Visitor Credentials

The last thing that would be on anyone's mind after a hard day of work would be making sure visitors from the day discarded their passes. This can be problematic, however, especially if they were given a parking permit for a small parking lot. By checking your visitor schedules, you know who should and should not have access to your office and be allowed to park in the corresponding lot.

Lot attendants, however, will probably not have access to your logs, so your office may still be bombarded with calls inquiring about potentially authorized visitors. Some parking passes and visitor passes are constructed in such a way that their expiration is very visible. A small investment in a system of self-expiring parking permits can go a long way toward ensuring that the departure of visitors is a well managed as their arrival.