Purchase Order Software

Written by Nicholas Kamuda
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Purchase order software for small government offices such as municipalities often works as a modular component of a more comprehensive accounting software program. Along with payroll service and accounts payable modules, PO modules comprise an accounting system's main expenditure processes. Though some small municipalities may not use automated accounting functions, the decreasing cost of PCs and software is prompting many small city and town-level municipalities to move to automated financial systems.

Municipal accounting software should be able to process all incoming revenue sources and actual expenditures to create a complete accounting system that is capable of analyzing current financial position relative to budgetary needs, the state of each department, and overall performance relative to previous years. Such software is commonly capable of automatically generating a variety of status reports as well. Users can customize some accounting software with codes, regulations, and local taxes as well.

Features of Purchase Order Software

The purchase order software module helps users order, track, and categorize purchases. In many cases, the PO module can be linked to a fixed asset management program, which functions as an in-depth inventory list and depreciation calculator. Purchase order modules can also help users organize vendor information and track vendor histories by creating detailed vendor and purchase logs.

In many cases, the purchase order software will work in tandem with accounts payable software modules to handle encumbrance. Funds can be automatically encumbered from various accounts when the PO is placed, and automatically relieved once the order is processed. Purchase order software can also automate year-end closing procedures and automatically re-open them in the next year according to user specifications.


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