Convert Excel To Pdf

Written by Kevin Tavolaro
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When Microsoft Excel was initially developed, it was the first spreadsheet program that allowed users to extensively customize the appearance and layout of the final document. It was also noteworthy for introducing a new level of automation to spreadsheet applications. Excel creates files in XLS format, which can be used for invoices, schedules, order forms, inventory lists, bills, and more. However, since many of these documents are often forwarded to other viewers, XLS format may not always be the best means of presentation.

Although the flexibility of Excel files can come in handy when composing a document, the format is not suited for data delivery and presentation. For example, when a merchant emails an Excel-created invoice to a customer, the malleability of the XLS file format can cause the program to automatically update and adjust the data with every interaction. A merchant should be able to assume that when the customer receives the file, it will appear exactly as intended. It's hard to find such an assurance when using the XLS file format, as it can be easily (and often unintentionally) altered, reshaped, resized, and otherwise reconfigured by the recipient's software. A popular way to avoid this possibility is to convert the Excel files to PDF.

Why Convert Excel to PDF?

The appearance of a PDF file is determined by the document itself, and not by the browser or application, as is often the case with other types of documents. This means that the data in a PDF document remains the same, including the document's layout and appearance. In contrast, Microsoft Excel is primarily a tool for authoring, editing, and reviewing spreadsheets and other files. This means that the appearance of an Excel file is partially determined by the settings of the application being used to access it.

Excel contains many automated features designed to help you keep your records up-to-date. By processing changes related to any new data or interactions, Excel can automatically reconfigure all related aspects of the file. This enables you to review a constantly updated inventory, production schedule, and invoice system. While the ease of editing may be useful when authoring an Excel file, it can be detrimental to the integrity of a forwarded document. Once an Excel file is finalized and forwarded to the intended party, it is no longer in need of revision. However, may people still choose to send files directly from the editing application, which only results in the circulation of potentially compromised material. You can sidestep this dilemma by converting your Excel files to PDF before sending them off. The best and most efficient way to do this is by purchasing specialized software that gives you full functionality to convert a myriad of file types to PDF, including XLS files, Word files, and PowerPoint files.

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