File Storage

Written by Helen Glenn Court
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It's true enough that file storage is way down on the list of glamorous responsibilities at the workplace (or at home, for that matter). It's nonetheless a critical one. An organization that hasn't implemented and maintained a good filing system is certain to run into major trouble. Think about an audit, or a letter from the Internal Revenue Service, when suddenly finding records from seven or 10 years ago becomes a top priority.

The pitfalls of misfiled and lost records are extremely obvious when you think about looking for documents amidst countless filing cabinets and stacked storage boxes. Papers were misfiled in the first place. A handful of financial records got slipped into a box of personnel files during the move to file storage. The only real difference now, in fact, in this period of electronic record keeping, is that the one doing the searching doesn't risk sneezing at the dust when looking for something.

Otherwise, the issue is much the same--that is, finding information depends on whether the business has a good filing system in place. Advances in computer technology and software in the last 10 or so years haven't changed the fundamental challenges of file storage--organization. In some ways things are easier and in some ways they're more difficult. What's certain is that the technology for easy access and retrieval of information is here.

Finding the Right File Storage Solution

Security, redundancy, and confidentiality are the three most important attributes of any storage solution a company settles on. Fortunately, with 128-bit SSL encryption, synchronized automated back-ups to multiple servers, offline storage, and numerous other technologies, all this is possible. The other half of the equation is how effective the metadata indexing is organized. That's the ticket to accessing data once it's safely stored.

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