Email Storage

Written by Gregg Ruais
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In response to the financial scandals at Enron and several other prominent and now notorious companies, the United States government passed the Sarbanes Oxley Laws, which mandate the retention of all financial documentation and communications for a minimum of seven years. Companies must retain records of all transactions related to billing, revenue, and expenses. Corporate officers, especially CEOs, will be held personally liable for compliance with Sarbanes Oxley Laws. That's right. CEOs can go to jail if their companies fail to comply with these regulations.

As a result, many companies have internal auditing teams to ensure compliance throughout their organizations. Auditors are often sent to lectures and seminars on issues pertaining to Sarbanes Oxley. In addition to frequent auditing and regulatory training, many businesses hire external consultants to solve complex accounting problems. Processes that were once considered standard business procedures are now being questioned due to the fear of failing external audits.

Benefits of Automatic Email Storage

Billing accuracy and trustworthy record keeping are of utmost importance. Human error is no longer an acceptable process flaw. Companies require automatic information archiving on transaction processing and email storage. Many businesses use email to send billing information, and those messages must be stored for seven years.

The importance of Sarbanes Oxley compliance dictates that the process of archiving emails cannot be left to employees, who could either forget to archive data or end up saving it in the wrong location, which is pretty much the same thing as throwing it away. A misplaced file among millions of documents is as good as lost. Email storage software automatically archives electronic messages and protects them from tampering. When used properly, this type of software can be an invaluable asset.


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