Practice Management Software

Written by Norene Anderson
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Practice management software for the medical office is available in a variety of features. Some software packages are available for installation on the office computer system while other software is offered by management companies. With the management companies, the information is transferred via the Internet to the company server and is accessible from any internet connection.

One of the features you can expect on any medical practice management software system is the ease of monitoring patient scheduling. Whether there is one physician or a group, the software can make scheduling quick and easy. Appointments can be color coded to indicate particular physicians, procedures, or any other customization that helps scheduling at a glance. Time slots can be blocked out as needed. Automatic search can be utilized to quickly find the next available open time slot for a particular physician.

Practice Management Software for the Busy Office

Medical insurance submission and billing procedures are the financial basis for any practice to move ahead. Software for medical management includes a module to integrate the registration information into the insurance form. Once the visit with the physician is over, the diagnosis is immediately entered into the insurance data and it is ready to be sent automatically via electronic mail to the insurance company. At the same time, a billing cycle can be initiated to inform the patient of the status of the account.

A lot of information is gathered during a visit with a healthcare provider. This includes a history of problems, surgeries, illnesses, and other pertinent information. Allergies, current medications, and results from diagnostic testing are vital for the physician to have immediate access for review. Fast data entry is the goal of medical practice management software.

Going Paperless

The days of carrying around a medical record chart that may be two or three inches thick are over. With electronic medical record management systems, all of the patient information is available with a few clicks of the mouse. If the software is installed on the medical office computer system, the information is shared appropriately. If a management service is used to provide the system, it can be accessed from any computer via the Internet with the proper clearance.

Total practice management software includes the ability to scan information such as the patient's insurance card and ID into a format that can be attached to the file for immediate view. Anyone with clearance to the patient information can view the data from a common server. This avoids repetitive entries and duplication of work. Sharing the patient information from a common source reduces the amount of entries required to service a patient account from the initial scheduling to the final billing.

Medical Practice Management Software Protects Data

The Healthcare Insurance Portability and Accountability Act (HIPAA) of 1996 defines specific guidelines relating to transfer of electronic patient data. Compliance is mandatory for every type of medical practice. All practice management software must be programmed to handle the major changes in the way coding, reimbursement, billing, and any other personal information documents are transferred. You must use a secure system with appropriate encryption.

Efficiency, productivity, and effective management are the goals of medical practice management software. Utilizing the technology available is the best way to have it all. Training is available on all types of software for receiving the full benefits of the program. It is easy to find the one that will meet the need of any size of medical office.


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