Group Scheduling

Written by Sarah Provost
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Group scheduling for a large office can be a nightmare. Let's say you've scheduled a meeting for 20 floor managers, but it's flu season, and too many call in sick. Contacting everyone individually to find out when they can reschedule the meeting is very time-consuming, and trying to find a good time for everyone can be difficult.

With group scheduling software, however, rescheduling can be a breeze. Call up your list of floor managers and start a search function that will immediately show you when the largest number of people will be free. Then it will send them all an e-mail advising them of their new meeting time. You can go back to your tasks in moments, without the day-long hassle of tracking everyone down and juggling their commitments.

Group Scheduling for Tasks

Scheduling software can do more than just set up meetings and appointments. Most versions have a task manager as part of the package, with nested folders to organize and prioritize the steps needed to complete the task. You can set up a series of intermediate deadlines, and everyone on the project has access to the same information.

Various contact filters also make group scheduling easier. You can be certain that you've got your information to everyone who needs to know. An added benefit is that as team members update their progress reports, all other members on the same project get the updates automatically, making follow-up a whole lot easier.

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