Computerized Maintenance Management

Written by Elisabeth Forsythe
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In our computerized age, many people still prefer the feel of paper. Strong, smooth--a solid document to carry around. If you work in a business with a lot of maintenance needs, this can be a lot of paper. Reams of paper filling the office, spilling out of file folders, hidden under chairs--hey, wasn’t there a desk in there somewhere? There comes a point when a computerized maintenance management system can work more efficiently--and with less paper cuts--than the old-fashioned way.

One big advantage a business has with a computerized maintenance management system is a central database. You can enter in all the information you have on your equipment, employees, inventory, vendors, suppliers, and more. This can save you time spent flipping through the phone book or scrambling looking for files.

For example, if your loader needs a part repaired, you can instantly access all the information on said loader: the serial number, model, when it was purchased, and its repair history. You can then check your inventory to see if you have the needed part: if not, you can find out which vendor supplies the part, and then create a purchase order and send it through the proper channels to get it ordered. When the part arrives, you can update your inventory and record the repair in the loader’s history.

Smart Maintenance Management--Learn to Predict the Future

But what’s the benefit to keeping such a detailed history? Over time, you may see patterns start to emerge. Take the example of the loader. Perhaps you discover that that part tends to fail every ten to twelve months. Instead of waiting for it to break--and slow down your work day--you can schedule a regular repair, and make sure you have the part in stock. Computerized maintenance management can be a convenient, timesaving way to streamline your maintenance needs. And if you miss the paper, you can always count the money it will save your company!


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