Equipment Maintenance Management

Written by Elisabeth Forsythe
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When you first started your business, one of your first priorities was most likely purchasing quality equipment. After all, your company would be the most productive and profitable with reliable equipment that you could expect to depend on for years. But your responsibility to your equipment doesn’t stop after you’ve paid for it. Regular maintenance can extend the life of your machinery and preserve its value long after you started it up for the first time.

Of course, everyone knows that cleaning and checking equipment is a good idea. And if something breaks, you fix it, right? These procedures are a no-brainer. But if you’re merely “putting out fires” when they occur, especially without entering these events into an equipment maintenance system, you could be letting valuable information go to waste.

You can begin an equipment maintenance system by gathering all the information you have on your equipment: when it was bought, for how much, the serial number, the model, warranty information, and so on. You can even include a picture for easy reference. When something needs to be repaired, enter it into your file: what went wrong, how it was fixed, if a substitute part is available, and who completed the maintenance work.

Maintain Your Equipment Before It’s History

When you have a detailed history on your equipment as part of a maintenance management system, you and others have the chance to learn from your experiences. New employees--or, if you decide to sell it, prospective buyers--have the complete history of the equipment to review. And if repairs need to be made on a regular basis, you can try to predict when these repairs need to be made, and schedule maintenance before your machinery breaks down and costs you additional time and money. Equipment maintenance management can help your “quality equipment” stay good as new.

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