Maintenance Management Software

Written by Elisabeth Forsythe
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Maintenance management software has been a growing industry for one reason: it can save companies time and money. In today’s business environment, cutting costs is more important than ever. And what is one of the biggest drains on a company’s coffers? Downtime. What happens when machinery breaks down and needs to be fixed? Your business loses money. What happens when employees aren’t scheduled efficiently and don’t complete as many projects as they could? Your business is losing money. Maintenance management software can combat downtime and increase productivity.

But, you say, why do I need a computer system to properly manage my company? Well, your physical files may be well-organized and current, but can they automatically update themselves? Can they generate work orders, permits, and other forms? Besides, most modern companies use e-mail these days. Wouldn’t it be convenient to be able to check your inventory, determine which parts you need to order, and send a purchasing request to the proper person--in less than a minute, without leaving your chair?

The ABCs of Maintenance Management Software

One of the most important features of maintenance management software is its ability to track equipment and machinery. Once you enter in all of your information, you can schedule regular maintenance and assign equipment to different projects. Preventative maintenance can help your machinery last years longer than expected, and it can require fewer repairs.

And just who is doing these repairs? Maintenance management software also allows to you keep tabs on your employees and mechanics. Click a button and you can review when they were hired, their emergency contact information, their level of experience, and when they might need additional training or re-certification. Maintenance management software can also help you maintain peak efficiency by scheduling your employees with the least amount of--say it with me--downtime.

Another area that can eat up time is your inventory. If you don’t know what you have, you may plan a project that has to stop midway through because you don’t have the parts you need. By keeping your inventory on your computer, you can review it regularly, and set minimum levels for your stock. When you get low on gaskets, you’re alerted, and you can place an order before you run out completely.

Speed Up Production by Streamlining Communication

This brings us to purchasing and receiving. When your maintenance management software system lets you know it’s time to place an order, you can cross reference your database to find part numbers and vendors. Then you can instantly create a purchasing request that you can e-mail through the correct channels.

But maintenance management software doesn’t just enhance internal communication. By managing your contact and vendor information, you have names, numbers, and addresses right when you need them. Nothing is less professional than having to call a supplier to ask for a fax number for the third time.

In short, maintenance management software doesn’t just coordinate your maintenance needs. It can help organize your company from the ground up. With a central database at your command, you can create reports and graphics to analyze how things are going, and how you can make them even better.

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