Materials Purchasing Management

Written by Elisabeth Forsythe
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Do you wake up at night, worrying about whether you have all the materials you need for work tomorrow? Does it seem like you’re either always low on a particular part, or have a shelf full of duplicates? On the job, are projects regularly halted because items you thought were in stock . . . weren’t? If any of this sounds familiar, you may be due for a refresher course in materials purchasing management.

Before you decide what you need to buy, you need to get a handle on what you have. Check and recheck your inventory. Everyone in the company can work together on this--have employees check out parts and materials so that inventory is constantly updated. Instead of waiting to order materials when you run out, set minimum stock levels. Then when you’re down to, say, fifteen air filters, you can reorder them before they disappear.

It’s also a good idea to have all of your vendor information in one place. What they supply for you, their contact names and numbers, and the methods of payment they accept are all important things to know. This way, you know your purchasing orders are correctly filled out. And new employees also have a reference guide.

Managing Materials Purchasing Made Easy

There are several purchasing software systems out on the market today. They can fulfill all the guidelines above, and once updated with your stock and vendor information, they can automatically create purchase orders and update inventory. Get control of your materials purchasing management, and enjoy a good night’s sleep.

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