Work Order Scheduling

Written by Elisabeth Forsythe
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If you’re a maintenance management supervisor, it’s your job to make sure needed repairs and services are carried out in a timely fashion. So, let’s say you have a bunch of work order requests in your queue. Which ones will become work orders? And what’s the best way to start scheduling them? Your CMMS (Computerized Maintenance Management Software) system can be a helpful tool to aid you in work order scheduling.

Start by carefully reviewing each request. There most likely are some that should be approved and scheduled immediately, as well as some that should be rejected. Then there are those requests that are more of a gray area. They should be completed, but when?

With your CMMS system, you can run reports to decide the potential costs of completing these work orders, both in money and time. You can also run reports to see who has done similar tasks in the past, and when they are next available. If you don’t want to spend the funds to carry out a certain work order--or the person you want the perform it isn’t currently available--you can schedule the work order for a better time in the future.

Smart Time Management Equals Big Savings

The key to sound work order scheduling is smart time management. By allocating employees and equipment wisely, you can make the most of the time available. For example, if you have a lot of similar work orders to execute, you can assign them to an employee who has done this type of work before, and schedule him or her to complete them all in one day. This way, the employee only needs to check out any needed equipment once, and can efficiently complete several work orders in one shot. With careful planning, your CMMS system can help you to get the most work done with the least amount of downtime.

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