Work Order Software

Written by Elisabeth Forsythe
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Before any type of maintenance activity is performed, your company probably requires you to create a work order. Work orders are great for establishing a “paper trail” of maintenance history. In one, you can describe the work that needs to be done, the estimated time it will take to complete it, the assigned personnel and equipment for said task, and other needed details. But if there are a blizzard of work orders issuing from your desk, it may be time to take the onramp to the “paperless superhighway” and use work order software instead.

There are several types of work orders supported by the software I’ve seen. These include safety-related work orders that are classified as “Imminent Danger,” “Safety Hazard,” and “Safety Concern.” And of course, there are the standard service and repair work orders as well. Look for software that is user-friendly--it’s especially convenient if it’s part of an overall maintenance management system.

Once created, these work orders can be e-mailed to the proper personnel (if your company is connected to the Internet or otherwise networked). And storing work orders on the computer not only saves room in your physical files, but it’s a good way to keep them organized and ready for review--rather than at the bottom of various inboxes. This can mean that needed maintenance projects are completed faster and more efficiently.

Go On and Work It--Work Order Software

Work order software can be a crucial part of your maintenance management system. It can help make keeping track of your undertakings much easier. Plus, if you are saving every work order on the computer, you have a reliable source to record the history of your equipment and employees. Work order software is available online and through many software vendors.

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