Group Travel

Written by Rylee Newton
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Making travel arrangements for groups, large and small, can be a daunting task. No matter if you're planning a corporate retreat in the woods or a family reunion in the Bahamas, you need to make hotel reservations, book travel, and make arrangements for meals and entertainment.

If you're a group travel planner, you know how important it is to plan ahead. If you want to get the best packages for the lowest possible price, you need to book months in advance. This is especially true if you're planning on visiting a popular tourist destination during the peak season.

Setting the Date

When planning a group vacation or business meeting, one of the first things you need to do is set a firm travel date. When setting a date, it's important to check with all parties to confirm availability. One of the best ways to reach all the members of your group quickly is to create an online invitation. This invitation should list possible travel dates, itinerary, and objectives. In addition, you should set a firm deadline for responding to the invitation.

Most hotels and airlines require groups to make a partial deposit at least 30 days before the departure date. If you don't want to get stuck with the bill, you need to coordinate payment from all parties in advance. In addition, you need to have a contingency plan for recouping costs for group members who cancel at the last minute. Many travel affiliates do not provide a refund for cancellations within seven days of the trip.

Say "I Do" to a Family Cruise

If you want to celebrate the beginning of your new life together with family and friends, you might want to look into a group wedding vacation. When it comes to wedding planning, group travel runs the gamut from a bachelor party in Las Vegas to a bridal shower in Hawaii, to a wedding cruise in the Bahamas. If you need help planning wedding vacation packages, most travel agencies and online companies have specialists on hand waiting to help you.

A few years ago, a friend of mine took a cruise to the Virgin Islands to celebrate the wedding of her older sister. She and her family made arrangements to fly from Oregon to New York where they gathered for a night. The next day they flew into St. Thomas, where they boarded a cruise ship. She spent the next seven days getting to know her new family members, shopping in ports of call, and taking guided tours through the Virgin Islands. It was a memorable vacation that she and her family still think of to this day.

Other Group Ideas

If a wedding cruise isn't what you're looking for, you can still plan a number of other group outings with family, friends, and business partners. Many of the top tourist attractions throughout the world offer group travel packages. Some of the most popular packages include group trips to Disney World, the Grand Canyon, Hollywood, and New York City.

Traveling as a group is an amazing bonding experience that is ideal for coworkers, family members, students, athletic groups, and church groups, just to name a few. You have a number of different travel options when planning a group vacation. If you want to tour the country, you might want to charter a bus or plan a rail vacation. Some people prefer to visit international destinations. One of the most popular ways to tour Europe as a group is to book airfare and then travel from country to country using a rail pass.

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